gaylordhub.com

Convened & Called to Order at 9:00 a.m. Present: Anderly, Bauer, Pettis, Pinske, Woehler; also present were Attorney Schauer & Auditor Pfarr. Pledge of Allegiance Approved: October 14, 2008 Agenda. Pinske - Pettis; 5-0

Approved: Minutes of September 23, 2008 Regular County Board Meeting. Anderly - Woehler; 5-0

Discussion: City of Winthrop & UFC representatives request consideration for Sibley County support of a proposed development in the City of Winthrop’s Industrial Park Development – a new company called MN Reload & Freight Warehousing facility for using rail lines for shipments to cut down on truck traffic on Hwy 19.

Approved: Letter of Support for City of Winthrop & UFC for a Business Infrastructure Grant Application for a proposed Winthrop Industrial Park Development. Pettis – Woehler; 5-0

Discussion: Comparison of actual versus tentative 2009 State Aid Allotment.

Approved: Payment to the Estate of Dorothy Muck for the purchase of the Dorothy Muck Property (Parcel ID #32.0148.000, Block 17, City of Gaylord) by Sibley County for the total amount of $60,199.47. Pinske – Pettis; 5-0

Approved: Transfer of funds out of General Revenue Fund (Fund 01) to Road & Bridge Department Fund (Fund 10) for purchase of Dorothy Muck Property, Parcel ID #32.0148.000 ($60,199.47). Woehler – Anderly; 5-0

Approved: Adjustment of $60,200 to the General Revenue Fund and Road & Bridge Fund 2008 Adopted Budgets. Anderly – Pettis; 5-0

Approved: To accept low responsible quote of $13,595 from Ron Boelter Window & Siding, Inc., Madison Lake, MN for replacement of five (5) windows for Sibley County Courthouse (first floor annex). Pettis – Anderly; 5-0

Approved: Conditional Use Permit. New Home (Liebhard) Faxon Township. Anderly – Pettis; 5-0

Approved: Conditional Use Permit. New Home (Luskey) Jessenland Township. Anderly – Pinske; 5-0

Approved: Conditional Use Permit Renewals, October 2008 Mobile Home Placements: Albrecht, Cole, Carlson, Spaude, Opitz, Rosentreter, Dahlke. Pettis - Woehler; 5-0

Approved: Replacement of an existing 8 ton bridge with a 25 ton bridge rating entering a farm site (Forst, Bismarck Twp) with the bridge upgrade to be charged as a repair against County Ditch No. 11. Pettis – Bauer; 5-0

Annual Update: Southern MN Initiative Foundation (SMIF) reports on SMIF focus of providing resources (grants & loans) in an emerging workforce & business opportunities that have biggest potential on the future economy of southern MN and thanked Sibley County for continued support with every $1 in contribution providing $4 in local benefits.

Update: 2008 Court Administration activities-civil filings up 3%, criminal/traffic down 15%, family area up 10%, probate remained same, revenue recapture collections total $28,257.38 (72 accounts paid in full), 8% over in expenditures due to change in court appointed attorney charges, new law librarian to be hired (DeRuyter resigned), Joint Sibley-McLeod County Court Administrator position became permanent August 8, 2008; office scanning documents for faster service, financial review of office went well with few processes needing clarifying, Court Administrator (Messner) elected Courts Legislative Chairperson.

Update: Sheriff updates – jail at capacity, to purchase a squad car, to replace Drug Task Force vehicle, to enter into storage facility lease (Hahn/Swenson) for 2009, Administration offices carpet to be replaced, cement under 911 tower is complete, a quote of $27,800 received for squad car cameras.

Martin County requests contact person for Amberfield Monitoring Committee – County Board Chair Bauer, County Attorney Schauer and County Auditor Pfarr to serve as contacts.

Approved: To extend employment status of Seasonal/Temporary Assessor Assistant (Gatton) to work up to the maximum allowable 67 days through 2008. Pinske – Pettis; 5-0

Report: Assessor reports on study of farm land sales by district (thru end of September) indicating rural farm land sales strong, residential sales decreasing which may result in an increase in farm land market values and a decrease in residential market values for taxing purposes.

Approved: To table the write-off of Revolving Loan fund uncollectible bad debts to allow SEDCO to review and make a recommendation to the County Board on the write-offs. Pinske – Woehler; 5-0

Report: 2008 License Center Transactions, Sales & Budget report thru 9-30-08: 12,826 transactions, County fees total $61,600, Budget at 77% for revenues & 63% for expenditures with a 307% (of projected) net return.

Report: Auditor Fees Report as of 9-30-08 totaling $17,385.43.

Report: County Issued Credit Cards.

Report: Estate Property Transfers Report as of 9-30-08 reporting 1,217 parcels transferred, Auditor fees for delinquent tax and special assessment searches total $5,110.00.

Report: 2008 Payroll Recap through 9-19-08 with Actual Gross Wages, Benefits & Insurance at 75.66% of budget.

Approved: Consulting Agreement with Hildi Inc., Mpls, MN for Actuarial Services to comply with GASB Statements 43 & 45 accounting and reporting for OPEB (Other Postemployment Benefits) at a base fee of $4,300, effective October 14, 2008. Pinske – Woehler; 5-0

Report: 2008 Budget Report as of September 30, 2008.

Report: 2008 Monthly Fund Cash balances as of 9-30-08: Revenue at $6,113,921; Road & Bridge at $1,214,492; Human Services at $4,280,537.

Report: 2008 Subsurface Sewage Treatment System (SSTS, f.k.a. ISTS) Loan Programs as of 9-30-08: 44 loans financed thru Sibley County totaling $291,565,86; 26 loans financed thru High Island Creek Watershed Project #1 totaling $255,997.11; 6 loans financed thru High Island Creek Watershed Project #2 totaling $62,217.00; 2 loans financed thru Buffalo Creek Watershed totaling $22,935.00; 27 loans financed thru Rush River Watershed Project #1 totaling $258,609.42; 13 loans financed thru Rush River Watershed Project #2 totaling $118,948.85.

Approved: Internship Jill Pelzel for Human Resource for 4-5 hours per week, eff. 10-14-08 ending last part of December 2008. Pinske – Woehler; 5-0

Approved: To hire S/T Emerg. Management Resource staff Hank Sadler - $20/hr to attend meetings, trainings, etc. at discretion of Emerg. Management Director, effective 11-3-08. Anderly – Pettis; 5-0

Department Head Performance Reviews scheduled for 8:00 a.m. on Friday, 11-14-08 and 10:30 a.m. on Tuesday, 11-18-08.

Presented: “Thank You” note from Gibbon Public Library visitors for Sibley County’s continued support of the public library services provided to the Gibbon Public Library and the Sibley County Library System.

Approved Audited Claims:
County Rev. - 442,949.25
Road & Bridge - 159,742.41
Human Serv. - 1,840.04
Ditch - 11,103.92
Tri-Cty Sol.Waste - 14,531.78
Water Assess. - 2,131.56
Total - $632,298.96

Anderly – Pinske; 5-0

Consensus: Appointment to Day Activity Center (DAC) Board of Directors tabled to next Regular County Board Meeting.

Informational: Opportunity for South Central MN Regional Radio JP Board to submit grant application which may require local fund matching of up to 20% from participating members.

Discussion: Mn/DOT urging to build a centrally located Trailblazer Transit headquarters in Glencoe, MN for transit operations; 80% of the building facility costs would be funded by Mn/DOT and the remaining 20% by Sibley and McLeod Counties; with Sibley County’s share being $100,000.

Adjourned at 12:37 p.m. Pinske - Anderly; 5-0

Signed
Leo Bauer, Board Chair
Lisa Pfarr, County Auditor &
Clerk of the Board

Sealed

The above-published material is only a summary pursuant to M.S. 375.12 & 331A.01 subd.10 and that the full text is on file and available for public inspection in the Office of the Sibley County Auditor, Courthouse, 400 Court Ave., Gaylord, MN and is available on Sibley County’s Web site at www.co.sibley.mn.us.

Published Nov. 6, 2008